Safeguard Formwork
- Industry
- Compliance Solutions
- Project Completed
- September 2023
- Tags
- Compliance workflowsDigital delivery docketsDigital signature captureMicrosoft DataversePower AppsSharePointiPad-based application
Compliance Solution for Safeguard Formwork's Delivery Chain
How we helped Safeguard Formwork de-risk their delivery chain with a compliance-focused iPad solution.
The Challenge
Safeguard Formwork faced a significant challenge as they began renting or hiring formwork to businesses. They needed a robust solution to ensure the chain of custody for hired goods was fully documented, reducing liability risks in the event of onsite issues. Proper compliance recording was essential to verify that goods left the warehouse in good working condition, protecting them in case of disputes while maintaining safety and operational records.
The Solution
We implemented an iPad-based compliance solution that addressed all of Safeguard Formwork's logistical challenges:
- Warehouse staff could document hired goods leaving the facility.
- Four photos of the goods were captured to clearly show their condition.
- Truck weight, registration details, and driver information were recorded.
- Drivers were required to sign off on a detailed Terms and Conditions agreement digitally.
- The system auto-blocked non-compliant truck departures if weight limits or other safety conditions were not met.
- Digital delivery dockets were generated and shared with end customers, providing detailed documentation of product condition, photos, and custody transfers.
The solution ensured a completely compliant and transparent process from the moment goods left the warehouse to their final delivery.
The Results
The compliance solution delivered significant safety and risk management improvements for Safeguard Formwork. By thoroughly documenting custody and condition of goods, the system eliminated liability risks once goods left the warehouse. Customers received detailed delivery dockets ensuring transparency and accountability. While the primary impact was risk mitigation rather than efficiency, Safeguard Formwork achieved complete de-risking of their logistical chain.
Safeguard Formwork's Transformation Journey
The Journey
Our partnership with Safeguard Formwork began with an in-depth understanding of their needs and processes. After identifying the pain points in their chain of custody and compliance workflow, we began iterative development of an iPad solution that integrated seamlessly with their operations. A phased rollout ensured quick adoption and allowed continuous improvement based on user feedback.
Implementation Strategy
The implementation strategy involved three key phases:
- Requirement Gathering: A thorough analysis of Safeguard Formwork's business needs, including safety and compliance policies.
- Development of the iPad Solution: Creating an intuitive and secure interface for capturing necessary compliance details, including photos and driver signatures.
- Testing and Rollout: Initial deployment at a single warehouse to collect feedback, followed by company-wide implementation. Training sessions were conducted for warehouse staff and drivers to ensure efficient use of the new system.
Long-term Impact
The compliance solution has provided long-term benefits to Safeguard Formwork by embedding a risk-free system into their operations. The detailed documentation and transparent processes have allowed them to streamline accountability and reduce disputes with customers. Moreover, the solution ensures that safety standards continue to be met, facilitating trust and reliability in their service delivery.